Terms, Conditions & Privacy Statement

Terms and Conditions

Definitions:

The Company means The Mirror Booth Company.

In Writing means via email

The Client means the person or company booking The Mirror Booth Company.

1: Bookings , Deposits and Payments

1. 1:  A deposit of one hundred pounds, is required to secure a booking with The Company.

Definitions:

The Client means the person or company booking The Mirror Booth Company.

The Company means The Mirror Booth Company.

In Writing means via email

1.2: The deposit is non refundable

1.3: An invoice in respect of the due balance will be emailed to The Client and must be paid not less than 28 days before the date of the  event.

1.4: If the balance is not paid and  contact has not been possible with The Client, The Company has the right to cancel the booking in  writing and retain the deposit.

1.5: In the event that the event date needs to be changed The Company will happily do so if at all possible. If this is not possible and the Client has to cancel the booking completely, the deposit will be retained by The Company. In the event that the booking is to be cancelled with less that three months notice the client will be responsible for paying the full amount.  We always recommend that clients take out Wedding Insurance.

1.6: The Company will clarify booking details with The Client in writing. It is The Client’s responsibility to ensure that all of the details are correct and notify The Company of any amendments that are to be made.

1.7:  The Company reserves the right to amend pricing at any given time with either special offers or price increases, this does not affect agreed pricing on existing contracts.

2: The Venue

2.1: It is The Clients responsibility to ensure that the venue permits and can accommodate The Mirror Photo Booth and that there is suitable access to both the building and function room. If the event is to take place above or below ground level a lift must be available that is suitably large enough for the Mirror Photo Booth.  The Mirror must be sited in an area of adequate ventilation, overheating &  humidity will cause the Mirror to malfunction impacting your guests enjoyment of it.  The Mirror Booth Company will not be held liable due to malfunction because of temperature / humidity.

2.3: The Mirror Photo booth requires a minimum of 2m W x 2m L x  2.5m H  and access to a standard plug socket. Once it has been set up The Mirror Photo Booth cannot be relocated.  We would request that the Mirror is sited close to access / egress point, this is for reasons of Health & Safety when leaving the venue.

2.4: The Mirror Photo Booth is strictly for indoor use only unless otherwise agreed with The Company. If required for use inside a Marquee a stable, level  and waterproof base must be provided.

2.5: In the event of a delayed start due to events over running or access restrictions, The Client will be liable for a down time fee of £30 per hour (part or whole)

3: The Equipment

3.1: The Mirror Booth is supplied on a hire basis only to The Client for a time period specified by The Client as agreed on the booking form.

3. 2: Very rarely, the Mirror Booth may malfunction. We will do whatever we can to rectify the situation as quickly as possible. If the printer stops working and cannot be fixed  we will continue to photograph the guests and send the images to The Client as soon as possible after the event.We will not be liable for any refund.

If the camera malfunctions and hire has to cease, we will only be liable to refund money for the time period that we couldn’t carry out our terms of contract.

3.3: We reserve the right to refuse use of the Mirror Booth and related equipment if we feel that it is at risk of damage.

3.4: The Client is responsible for indemnifying The Company for any loss, theft, damage to The Mirror Booth and related equipment and all expenses and liabilities incurred by The Company from any such losses.

All goods remain the property of the company at all times. The props are for use in the Mirror booth only and  are not to be taken    away from the booth area.

3.5: Children under the age of 10 years must be accompanied by an adult at all times when using the Mirror Booth . Due to the sensitivity  of the software it will be down to the attendants discretion as to whether children are  permitted to touch the screen  as sticky fingers and over enthusiasm can impact on the Mirror Booth’s function, resulting in other guest’s enjoyment of  the Mirror Booth being compromised. Both the Mirror Booth and the props will add huge amounts of fun to your event but they are not  intended to be used as toys for the younger guests.

3.6: If we The Company or any of our representatives feel threatened or are abused in any way by any guests of The Client or the Client, we will close The Mirror Booth until matters are resolved to the attendants satisfaction and we feel comfortable to re-open. No refund will be due.

3.7: The Company accepts no liability for any damage or injury to any person when using The Mirror Booth and related equipment.

3.8: If for any reason beyond our control The Company cannot carry out the hire of equipment according to the terms of the agreement The Company’s liability is restricted to a full refund of monies paid by The Client. No further compensation will be due.

3.9: The Mirror functions best in a darkened environment, with little or no overhead light.  It should not be sited opposite large light sources as this can cause the camera to malfunction.  It is the clients responsibility to ensure that the venue is capable of accommodating these requirements.

4:   Use of  Images

4.1: The Client gives The company permission to use images taken at their event for advertising and promotional purpose unless otherwise requested in writing.  The Company may use some  images either in print and/or on their website The Mirror Booth Company, Facebook or other social media sites.  However, if we are requested to remove any images we will do so immediately.  We The Mirror Booth Company. will not be liable in any way if images have been distributed in print before any such      request has  been made.

4.2: The Company will not use images that may cause any embarrassment.

Please contact us if you are unclear on any of our terms and conditions before you book a booth for your event. We are only too happy to answer any questions you may have.

 

Privacy Statement

 

Simon Martindale Trading as The Mirror Booth Company (“we/us/our“) is committed to protecting and respecting your privacy. Our registered office is at 37 Fermor Road Tarleton Lancashire PR46AP

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, in relation our website at www.themirrorboothcompany.com (“Site”) will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

We are the data controller for the purpose of the Data Protection Act 1998.

Information we may collect from you

We may collect and process the following personal information about you:

  • Information that you provide by completing our booking form. We may also ask you for information when you report a problem with our Site.
  • If you contact us, we may keep a record of that correspondence.
  • We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
  • Details of transactions you carry out through our Site and details regarding the fulfilment of your orders.
  • Details of your visits to our Site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
  • We do not retain any personal information recorded from any social media app unless otherwise stated.

IP addresses

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Cookies 

Cookies are small text files that are placed on your computer or mobile phone when you browse websites.  We use cookies on our Site to remember your settings during and between visits, improve our Site and allow you to share pages with social networks like Twitter and Facebook.

We do not use cookies to collect any personally identifiable information. Our use of cookies is explained in more detail below.

Our cookies
Our cookies are used to remember your search settings and to allow you to add comments to this Site. The only way to stop these cookies being set is to choose to not use this Site.

Cookies for Social Websites
So you can refer or share our content on social media platforms such as Facebook and Twitter, this Site has included sharing buttons.  The cookies themselves are set by the separate social network websites.

Visitor Statistics
We use Google Analytics cookies to compile website statistics on visitors to our Site. Such analysis includes information on how visitors access the Site, the amount of time spent on the Site, and what pages are visited.

Your cookie settings can be adjusted in your browser settings and will prevent your browser from accepting cookies. This may decrease the efficiency and functionality of this Site and others as cookies are a typical part of the majority of modern websites.  For more information on enabling and disabling cookies and on the use of cookies generally please see www.allaboutcookies.org

Where we store your personal data

All information you provide to us is stored on our secure servers. You are responsible for keeping your password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site and any transmission is therefore at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Uses made of the information

We use personal information held about you in the following ways:

  • To ensure that content from our Site is presented in the most effective manner for you.
  • To provide you with information that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
  • To carry out our obligations arising from any contracts entered into between you and us.

Disclosure of your information

We may disclose your personal information to third parties:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If The Mirror Booth Company or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers and/or held on behalf of its customers may be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditionshttp://www.themirrorboothcompany.com/terms-conditions/ or other agreements; or to protect the rights, property, or safety of The Mirror Booth Comapany, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your personal data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by contacting us at info@themirrorboothcompany.com

Our Site may, from time to time, contain links to and from the websites of our partner networks and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.

Access to information

The Data Protection Act 1998 gives you the right to access information held about you. Your right of access can be exercised in accordance with that Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. If you do not agree with any changes you should immediately stop using our Site. Continued use of our Site will be deemed to be acceptance of our changes.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@themirrorboothcompany.com